The General Data Protection Regulation (GDPR) dictates specific requirements with which organisations should comply to protect the EU citizens’ personal data privacy. It includes monitoring data exported outside the EU. Following the regulations has become a mandate which owes to the increasing public concerns over data collection, storage, and dissipation.
Protocols for Staying Compliant
Ensuring GDPR compliance can be difficult. While planning is a requirement, there are many factors organisations must take into account including digital data storage, transfer, security, and access, document retention schedules, written proof of compliance, data content, and others. Every organisation needs to have a data protection officer who will follow a strict protocol for identifying personal data their organisation processes and ensuring its protection under the GDPR guidelines. The following protocols must be followed to stay compliant with the GDPR:
- Data mapping. All business areas, IT management, and the corporate legal department must collaborate as a part of a comprehensive data management plan. If the corporation’s data map is not complete, it must be discussed with the IT stakeholders.
- Understanding data content. It is important for organisations to understand the nature of the data they are storing. They must understand whether the data is legally binding by nature.
- Getting the consent of customers. Companies must offer a clear affirmative statement by a customer that permits them to process and use their data. Also, customers have the right to know where their data is being stored and how it is being processed. They can reprimand the organisation for storing inaccurate details and demand correction or deletion.
- Sending security alerts. Every company must have dedicated technical support to prevent data breaches. In the case of breaches, the support team should have provisions to inform the individual and the company about the situation. It is the obligation of the company to tell its customers specifically as to what was breached. The GDPR states that organisations must report some kinds of personal data breaches to the relevant supervisory authority within 72 hours of becoming aware of the breach.
- Monitoring the transfer of data. Organisations must have an enforceable plan to prevent unauthorised transfer of data. Data transfer outside the EU must meet the GDPR requirements first.
Organisations that fail to comply with the GDPR have to pay hefty fines. For example, those that hold data of EU customers can face a fine of up to EUR 20 million or 4% of their total global revenue for the preceding fiscal year, whatever is higher. That is why companies must not be taken lightly.